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2009 Aquia District Spring Camporee
April 24 - 26, 2009
Camporee Theme:
Location:
Camp T. Brady Saunders
Goochland, VA
(15 mi west of Short Pump mall in Richmond)
(map)
Units may arrive on Friday afternoon from 4:00 PM to 8:00 PM or Saturday morning before 7:30 AM. Let us know if you will be late so staff may orient you on arrival. Camporee ends after the closing program Sunday morning (about 9:00 AM) All units should have their campsites cleared out, picked up and inspected by 11:00 AM.
Camporee is $20 per participant (Scout or adult) for the entire weekend. Make your check payable to NCAC-BSA. A single check per unit is the preferred method of payment. DO NOT SEND CASH. Units are not registered until payment is received. Online registration is at the Aquia Distrct Website.
All participants must be registered and involved in the program. Registration fees cover site fee, program materials, patches, insurance and prizes. Early estimates of attendees from troops is greatly appreciated. Every youth participant must submit the permission form at http://t516.org/uploads/PermissionSpring09DistrictReg.doc
Refunds will not be granted for cold or wet weather. The camporee will go on as planned. In the highly unlikely event the camporee is cancelled due to extreme weather or other reason, all pre-paid registrations will be returned less a charge for actual costs incurred.
Upon arrival at camporee, an adult leader must report to the check-in station to get your campsite assignment and parking tokens. You must turn in a final roster of scouts at this time. The roster is mandatory and must be accurate. Also at this time, you must indicate the names of at least 2 adult volunteers who will assist with the Saturday program area (4 hours each)
All participants are expected to stay within the camp boundaries. Scouts should use the buddy system within camp and not wander off. Swimming, boating and fishing at Lake Dillon are not allowed. The COPE area and climbing tower are off limits.
Troops will be able to drive one vehicle only to their campsite to drop off gear. All other vehicles will be parked at the adjacent Cub Scout camp (1/4 mile). Trailers may remain at the campsite but other vehicles must then be parked in the designated parking areas. Upon check-in you will receive one parking pass for the equipment vehicle.
As is the case every year, the Commonwealth of Virginia has a burning/open fire ban in effect from February 15 to April 30, 2009. No ground fires are allowed before 4:00pm in or within 300 feet of woodlands, grasslands, or other areas with flammable materials. Violation of this law is a misdemeanor punishable by fine and offenders are potentially liable for costs related to putting the fire out, as well as any damages caused to others' property.
Fires are allowed in designated fire rings or portable pits. Propane stoves are permitted. All liquid waste must be strained and removed with your units trash. Units are expected to practice LEAVE NO TRACE. Be sure to wash hands and practice good hygiene.
There are four water hookups available in camp. There will be additional water available in the program area. Each scout should bring a water bottle to carry throuhtout the day.
We will hold a camporee program and safety briefing at 8:30 Friday at the shelter in the staff area. Each unit must send a Senior Patrol Leader and adult: Unit or other designated leader - a total of not more than 2 per unit. Briefing is followed by cracker barrel.
Units must ensure their campsite is clean and that all trash is carried out with them. Units must contact a camporee staff member before departure for final inspection and clearance.
Camporee staff will be easily identifiable and available throughout the camporee weekend for answering questions. If you don't see us, we can be reached at the staff HQ (by the flagpole) or by cell phone. Numbers will be provided during check-in.
If you have questions or requests prior to the start of camp, please contact the individuals below:
Camporee Director: Tim Bornholtz tim@bornholtz.com
(540) 446-8404
The First Aid station will be clearly marked on the map you will receive on check-in and will be marked with a prominent sign. All injuries, even minor ones treated at your campsite, must be brought to the First Aid station for treatment and recording.
Given the broad range of activities planned for the camporee, adult leaders (Scouters and parents) are needed to assist with the program. Every unit is expected to contribute two adults on Saturday to assist in a program area--one in the morning and one in the afternoon.
Propane Stove Cooking
Camp Sanitation
Dutch Oven Main Dishes
Dutch Oven Desserts
Utensil-less Cooking
Solar and Reflector Ovens
Axe Yard
Toten' Chip
Firemn' Chit
Compass Course
Tenderfoot First Aid Requirements
Flapjack Relay
Saturday evening campfire will be run by the Order of the Arrow.
Breakfast and lunch are based on a "secret ingredient". You will NOT be told the secret ingredient until it is time to pick up the ingredient. The meal to be judged must contain the secret ingredient. Points are given for presentation, creativity, and taste among other things.
Each youth patrol is expected to compete in the following:
Friday Dessert - Each patrol should prepare their favorite dessert. Please provide a written copy of the recipe and all recipes will be collected and distributed to the district.
Breakfast - Each patrol will be provided with one serving of produce per person. The berakfast meal must contain this item.
Lunch - Each patrol will be provided with one serving of shelf-stable protein per person. The lunch meal must contain this item to be eligible for judging.
Dinner - Every youth participant in the camporee is to bring one canned item for dinner. All participants will bring their cans to a central area when picking up the lunch secret ingredient. All labels will be removed. Each patrol will take as many cans for dinner as they put in for lunch (MUST be one per person). The dinner menu for judging MUST use every can. Any ingredients brought from home can be added to the meal and used for judging.
Saturday Dessert - Each patrol is to prepare a dessert for judging. There is no secret ingredient provided. In addition to judging criteria for other meals, additional points will be added for cooking method.
Each item is judged on a 100 point scale. Points will be added to the score based on cooking method as follows:
Dutch Oven: 0 points
Propane stove: 5 points
Reflector oven: 10 points
Backpacking stove: 10 points
Solar oven: 15 points
Adult Chili Cookoff - Adults are encouraged to compete in a chili cookoff for dinner. The times will correspond with the youth dinner competitions.
Adult Dessert Cookoff - Adults are encouraged to prepare a dessert for judging. No points will be awarded for cooking method.
Morning colors and camp dress will be Class B. Evening colors and campfire will be class A.
Most camporee activities are designed to accommodate Scouts with a wide variety of skills and abilities. Nevertheless, if you have any Scout with special needs, let us know.
Friday, April 24
5:00 PM - 8:00 PM Check-in / setup camp.
Call us if you will arrive late
8:30 PM - 9:30 PM Orientation and Cracker Barrel (Staff area)
10:00 PM Quiet time
10:30 PM Taps
Saturday, April 25
7:00 AM Reveille - Breakfast secret ingredient pick-up
7:00 AM - 8:00 AM Breakfast and clean-up
8:00 AM Breakfast competition items due to judging station
8:15 AM Assembly and flag raising
8:30 AM - 11:30 AM Rotation activities
11:00 AM to 12:00PM Lunch secret ingredient pick-up and dinner cans drop-off
11:30 AM - 1:00 PM Lunch and clean-up
1:00 PM Lunch competition items due to judging station
1:00 PM - 4:00 PM Rotation activities
4:00 PM Dinner can pick-up
4:00 PM - 7:45 PM Troop time / dinner and clean-up
6:00 PM Dinner competition items due to judging station
7:00 PM Dessert competition assessment
7:45 PM Colors, procession to campfire
8:00 PM - 9:00 PM Campfire, skits and individual awards
9:00 PM - 10:00 PM Troop time
10:00 PM Quiet time
10:30 PM Taps
Sunday, April 26
7:00 AM Reveille, breakfast
8:00 AM Scout's own (optional)
8:30 AM Program closing, troop awards
9:00 AM - 11:00 AM Break camp / site inspection / check out
11:00 AM All units must be out
The schedule and program are subject to change - final version will be available at check-in.